Accounting Clerk

Key Duties and Responsibilities:

Accounts Payable:

· Manage the Accounting department email account by keeping the Inbox current, responding to inquiries timely and professionally, and organizing email correspondence in archive folders for future reference

· Review payment back up of all Accounts Payable - pay vendors timely via check

· Process accounts payable invoices by scanning paper invoices, save electronic scans and copies to appropriate folders in OneDrive/Teams, forward as needed for proper approvals, key invoices into accounting software, and upload/attach scanned invoices to bill in QuickBooks

· Review vendor statements to ensure all invoices have been received, posted and set up for payment, follow up as needed for missing invoices

· Maintain vendor files to ensure all required paperwork is collected on new and existing vendors, to include accurate Form W-9, proof of insurance, business license and workman’s compensation insurance waiver (if applicable).

· Collect, organize and upload receipts and invoices for credit card charges, review approvals and coding to ensure all charges have a receipt and are recorded and expensed properly in accounting system

· Key bi-weekly contract labor invoices

General Accounting:

· Accounts Receivable: Assist with posting payments and preparing bank deposits

· General bookkeeping for homeowner associations, including A/R and A/P

· Sort incoming mail, prepare checks for mailing, handle department outgoing mail

· Assist other personnel as needed and handle special data entry projects

Qualifications:

· 1-2 years’ experience with accounts payable or general office or bookkeeping

· 1-2 years' Vacation Rental Industry experience preferred


· Proficient with Microsoft office – Microsoft Teams, Outlook email, Word and Excel

· Software: Quickbooks or Property Management software (Escapia) experience preferred

· Excellent keyboard (typing) skills, including 10-key data entry

· Strong time management and organizational skills

· High degree of accuracy and attention to detail

· Ability to work independently and prioritize tasks

Work Schedule and Work Environment:

· Monday through Friday

· Flexibility of schedule and remote work may be available, based on business needs